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Regenerative operations for small, mission-driven teams

Working for systemic change? Start with your operational systems

I help founders and small teams build their operations according to regenerative principles.

For-profit or nonprofit. I help steward your first raise, new programs, or a team that has outgrown your systems.

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Are you running your organization or is your organization running you?

Are you leading a mission-driven startup or nonprofit and feel like you're:

  • Drowning in operational decisions that pull you away from strategic work
  • Struggling to prioritize tasks without clear workflows or processes
  • Wasting time and resources on systems that create more confusion than clarity

The cost? Burnout, missed opportunities, and teams strained by the weight of daily chaos.

Imagine if you could ...

Reclaim Your Leadership Time

Reclaim 10-15 hours weekly from operational tangles and redirect it to partnerships, fundraising, and strategic vision.

Build Systems That Support Your Goals

Cut through tool sprawl and scattered workflows to reduce costs while building structures that grow with your mission, not against it.

Realize Your Vision for Impact

Communicate your vision clearly to stakeholders, funders, and communities while operational systems support you in the background—freeing you to focus on impact.

Aline Kubiak

Meet Your Guide

CohereOps is the fractional operations practice of Aline Kubiak. I help founders and small teams in regenerative, climate, and impact-driven organizations build operational systems — workflows, tools, and documentation — that grow with their mission, without the cost of a full-time operations hire.

I've designed operational systems for global tech companies, coordinating across cultures, disciplines, and complex requirements—often with underfunded teams where resourcefulness mattered as much as technical skill.

That experience prepared me for my real passion: food systems and regeneration, where the work matters most and every dollar counts. Working across ecommerce, communications, and systems design with scrappy regenerative organizations, I've become the operations generalist these missions need.

I work with you to understand your organization's unique conditions, and build support structures that help you and your team thrive. I don't create reports that just sit in a folder and are quickly forgotten–I build and implement systems alongside you: setting up tools, documenting workflows, and making sure things actually work. The work I do sticks because what I build is fit for purpose.

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What others say

Aline brings order and clarity to complex, purpose-driven projects and frees up a lot of brainspace. Our newsletter now has well over 5,000 subscribers, which is a direct result of her strategy, systems and execution.

Rob de Laet

Aline was instrumental in building our startup from scratch. She thrives in ambiguity, rolling up her sleeves to meet current needs while still focusing on scalability. She brings exceptional attention to detail and a data-driven approach, always avoiding unnecessary complexity.

Julia Sunderland

What makes operations regenerative

Regeneration lives in process, and operations is where process lives. Making regenerative concepts tangible starts with building nature's wisdom into the systems we use to collaborate as one living community. These are the seven principles I apply to my work:

1

Center people over systems

The people doing the work come before the system that organizes it. Processes should be designed around how people think, not the other way around.

2

Minimal cognitive load

Nobody makes good decisions when they're overwhelmed. Separating signal from noise is the system's job, not the person's.

3

Roles are clear and distinct

Everyone knows what's theirs. Nothing falls through the gaps, and nothing gets done twice.

4

Efficient, with enough slack to absorb shocks

There is such a thing as too much optimization, and it leads to brittleness. Healthy systems carry deliberate redundancy, like healthy ecosystems do.

5

Built for lifecycle

Every process has a life-cycle and will one day be obsolete. Regenerative operations design the review, update, and retirement of a process into the workflow itself.

6

Aware of their wider context

No process is an island. Each one is nested inside other processes, teams, communities, and ecosystems, and should behave like it.

7

The only constant is change, at the right pace

Operations are never static, but the pace of change follows the scale of permanence: iterate quickly when mistakes are cheap, deliberate carefully where they're not.

Regenerative operations creates the conditions for your organization to self-correct as your work evolves.

See how we'd work together →

How you can work with me

Flexible support for solo founders and small teams at every stage

Not sure which is right for you?

  1. 1 See where your time is going to find your fit
  2. 2 Book a discovery call in the confirmation email
  3. 3 We discuss your results and prioritize—what to cut, what to grow
5 hours/week — enough to see clearly and decide

Operations Kickstart

I find out where the time actually goes and decide what to fix first. The plan is calibrated to how much process your team can absorb before it backfires, not to a best-practice template.

  • An audit of where your team's hours and attention actually go
  • An evaluation on the gap between your tools and your work, with the subscription costs attached
  • A sequenced roadmap: what to fix, in what order, and what to leave alone deliberately
  • Weekly working sessions to keep decisions moving between reviews
$1,500/month
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10 hours/week — enough to build it

Operations Partner

Everything in Kickstart, and then I build it. I set up the workspace, write the procedures, connect the tools, and stay long enough to find out whether people actually use them. Everything I build gets a review date and a named owner, so your team can change it later without me.

  • Where the work lives: an internal home for your team — structure, naming, and access that survive new hires
  • How it's written down: procedures and a role-by-role ownership map for the work that recurs
  • How it moves: repeatable cycles for onboarding, intake, handoffs, and the reporting that goes out to funders or investors
  • What it runs on: a consolidated tool stack, chosen and migrated, with the old ones actually switched off
$2,600/month
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15 hours/week — enough to own it

Operations Lead

Everything in Partner, and I hold the operational picture week to week. Decisions inside an agreed mandate get made without waiting for you. This is the tier for a defined stretch: a scale-up, a funding ramp, a new program, a leadership transition — where the work has outgrown the founder but a full-time ops hire isn't the right next move yet.

  • Named operational ownership, with decision authority defined in writing
  • End-to-end delivery of complex initiatives, including the parties outside your organization: growers, suppliers, contractors, auditors, borrowers
  • Technical execution without a developer: storefront, website, and internal tooling changes shipped in days
  • A standing review schedule and a handover pack, so the systems outlast the engagement
$3,600/month
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Flexible · Scoped to your project

Project-Based Work

Not ready for an ongoing retainer? Let's define a scope of work together; it can be building a system, onboarding a tool or designing a workflow.

  • Defined scope and deliverable from the start
  • Flexible timelines and commitments
  • Examples: grower enrollment workflow, post-raise 90-day setup, supplier or auditor coordination system
Starting at $650
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FAQs

Regenerative food systems are my home base and where my deepest experience and passion live. I've worked with climate organizations, sustainability startups, and purpose-driven businesses of all kinds. If your work is rooted in making things better, we're likely a great fit.

A full-time operations manager can cost $80K+ in salary plus benefits. With fractional support, you get senior-level expertise exactly when you need it, without the overhead. I embed into your team using your existing tools, provide hands-on execution (not just advice), and scale up or down as your needs change. You're not paying for someone to fill time; you're paying for focused impact.

I don't create reports that just sit in a folder and are quickly forgotten. I build and implement systems alongside you: setting up tools, documenting workflows, and making sure things actually work. If I recommend a new project management system, I'm the one who sets it up. The work I do sticks because it's built into your daily operations.

If your leadership team spends 15+ hours/week on operational chaos, that's costing $2,000-8,000 in recovered strategic capacity. My smallest package at $1,500/month typically saves 5-10 hours weekly. Plus, I can reduce actual costs by 20-30% through tool and process consolidation. You're not spending on operations—you're investing in your leadership team's capacity to grow your mission.

Solo founders and small teams need operational clarity more than large organizations—you don't have the luxury of dedicated chaos managers. The systems I build aren't corporate bureaucracy; they're lightweight frameworks that give you clarity on priorities and let you work independently without second-guessing. Founders who wait until they're "big enough" usually realize they can't grow because they lack systems.

I offer monthly retainers scaled to how much support you need: Operations Kickstart at $1,500/month (5 hours/week — see clearly and decide what to fix first), Operations Partner at $2,600/month (10 hours/week — build the systems), and Operations Lead at $3,600/month (15 hours/week — own the operational picture week to week). Scoped project-based work is also available for one-off needs, starting at $650. For comparison, a full-time operations manager typically costs $80K+ per year plus benefits.

Regenerative operations is an approach to designing how an organization works that borrows from how healthy ecosystems function. Instead of optimizing purely for efficiency, it builds in clarity of roles, deliberate slack to absorb shocks, awareness of wider context, and processes designed to be reviewed and replaced over time. The goal is systems that help a mission-driven organization self-correct and grow as its work evolves. You can read more in this post or see the seven principles I apply.

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